- How it Works -

Picnic & Sleepover themed settings rentals

We craft themed party settings by selecting all the elements that allow us to create a cohesive aesthetic look. We often hand-craft many of the party props to achieve a “one-of-a-kind” look. Our rentals consist of themed settings. We set everything up and breakdown. we also offer an DIY cheaper option.

SETUP & BREAKDOWN

We will set everything up on the day of the event. When the event’s start time is before 11:00 a.m., we can set it up the day before.

The space designated for the setup needs to be free of furniture and clean at the time when we arrive. We will not be responsible for moving furniture, trampolines or clearing out the area.

For outdoor picnic setups, the sprinkler system must be turned off the day before of the event in order to avoid a wet lawn.

Everything included in the setting must be returned in the same good condition as it was received and it will be picked up next day. There will be a Late pick-up fee for any pick-up after 6:00 pm.

We are responsible for disassembling our setting and picking it up only. Please be aware that we do not clean up party trash.

RENTALS PRICING

Prices vary depending mainly on the theme you choose from our current options. We have premium themed settings and also classic settings. All our premium themed settings include a considerable number of props, string lights, throw pillows and decoration, which is reflected in the price. We also offer classic setups with fewer or no props, and simpler decor but still dreamy and beautiful, keeping our high-end look.

Personalized options and add-ons increase the final cost. We can also work on a completely new theme or party decor. On this last scenario, pricing is on a case by case basis.

There is also a transportation fee to some towns. There might be an additional fee when the setup takes place in rooms or backyards that are considerably distant from the driveway or we have to move our stuff by elevator.

CONTRACT & PAYMENY

A 40% deposit is required to book an event. The deposit secures the date and time. In order to confirm your event, a contract must be signed along with the deposit. Terms and conditions are found within the contract.

We understand that circumstances can change and sometimes it is necessary to cancel or reschedule an event. Therefore, we want to be flexible and understanding with our clients. However, it is also important that we are clear with our policies to avoid confusion. If the client cancels the reservation prior to the day of the event, or there is a weather alert that prevents the event from developing normally, THE MONEY WILL NOT BE RETURNED. RentaTeepee is committed to putting all it’s effort into rescheduling the event to a date that is possible for both parties.

CANCELLATION POLICY

Payments-deposits, cancellations, refunds?

A 40% (non-refundable and transferable) deposit is required upon booking, that secures your date, time and theme. Your party is not booked until the 40% deposit and signed contract are received. The remaining 60% balance and damage deposit must be paid in full 5 days prior to the event/party Cancellations-obviously we would prefer you reschedule your event at the next available time that works for both you and Rent a teepee.

SERVICE AREA & TRANSPORTATION FEE

We are Based on LIBERTY HILL, TX 78642 USA and serve most towns.

There is a $3 per mile transportation fee.

We can travel outside of our service area. However, the transportation fee might be significantly higher than the one applicable to the service area.

BUILDING POLICY

Our settings are of a considerable size and volume, unloading and taking them to an apartment, might be subject to the building policies for moving. Most of our teepee poles are 8 feet long and need to be moved by elevator. We want to avoid circumstances that slow things down and we also want to be sure that moving our stuff goes as smoothly as possible for everyone in the building. For this end, we would ask you to check and get any necessary permit or approval from the building management office that allow us to use the cargo/moving elevator and move our stuff on the hallways.

SAFETY & CLEANLINESS

All our furnishings are curated thinking about your child’s safety and the good care of your house. Our setups meet the highest safety and cleanliness standards

Pillow covers, linens and blankets are cleaned before each event.
Rugs are vacuumed, sprayed and spot cleaned after an event.
String lights are battery-operated and do not present a hazard.

Our Teepees

Our teepees are handcrafted in the USA by an experienced manufacturer, using only USA sourced wood and fabric free of toxic chemicals. No flame-retardants treated fabric and no PVC, no staples or nails used on the teepee.

Our lights and decorations

All of our lights are battery operated so they don’t represent a risk for the children when used appropriately. Our furnishing in kids settings do not have glass or breakable material.

Your Floors

If need we can provide a rubber or silicone floor protector so your floor will be safe from scratches. We are aware of the importance of protecting your wood floors and your house from the moment of setting up until pickup.

HOW TO BOOK OUR PARTY RENTALS

1. Ask for a quote.
Provide all the required information. We need to know at least: the theme, the town and the date.

2. We send you the quote
You should get an quote within the next three business days after your inquiry.

3. Make the deposit

You made a deposit payment and accept the terms of our party rental contract. If we do not receive the signed contract and the deposit, the date will not be reserved.

4. Your party is booked!!

FAQ's

Do you ship your rentals or am I able to pick them up?

Yes!!! you have the DO IT YOURSELF OPTION with a SIGNIFICANT DISCOUNT from the original price, please be mindfull that a 100% refundable deposit will be needed and will be return 48 hours after inspection. This price includes just the rental of equipment, (NO delivery fee included) extra $3 dollars per mile delivery fee will applied. The starting point for our delivery service is Liberty Hill, Texas 78642. Please note that the delivery fee is in addition to the rental fee for the teepee.

How big are your teepees?

We have different teepee sizes that allow us to draft the most convenient and space-saver layout for your space

OPTION 1 Huge Teepee size , Luxury Lace Teepee : ACCOMMODATE 2 ADULT or 3 KIDS – Our teepee is very popular with children and teenagers, obviously due to its beautiful-looking and Large . 49” x 49” x 85”.
OPTION 2 medium size: (52″ L x 46″ W x 45″ H). ACCOMMODATE 1 kid
OPTION 3 This play tent’s Side Length-43.3″, Top Height-59″, Pole Length-70.9″

How are Payments-deposits, cancellations and refunds?

A 40% (non-refundable and transferable) deposit is required upon booking, that secures your date, time and theme. Your party is not booked until the 40% deposit and signed contract are received. The remaining 60% balance and damage deposit must be paid in full 5 days prior to the event/ party.
Cancellations you can reschedule your event at the next available time that works for BOTH you and Rent a teepee.

How are the teepees cleaned?

We believe that health and safety of every child is very important. We clean teepees after every rental. Decorative pillows and decorative items are always disinfected and cleaned.

Do I need to supply power?

No, decorative equipment is safe and utilize low voltage – batteries.

About installation

How much time do you need to set up and pack down?

We ask for approximately 3 hrs to set up and 3 hrs to pack down, depending on the number of teepees and configuration itself.

What time will you deliver and collect the teepees?

Please let us know what time your sleepover party start and we will arrive earlier to make sure everything is set up and ready before your guests arrive. We will collect the rental equipment the following before 6 PM.
Additional Nights available for $30 per teepee per night.
Confirmation of installation time needs to be made 7 days prior a booking date of party.

How much space do the teepees need?

Each teepee has floor area of approx. 15 sqft and height of 5ft. We provide breakfast trays, pillows and items that requires additional space in front of the teepee. Depending on number of the teepees and the shape of the camp and configuration, more or less space Is needed. Typical configuration of 6 teepees where 2 groups of 3 teepees are lined up to face other can take a space of approximately 200 sqft. We can organize configuration to fit together as per your needs.
Each tent requires a footprint of about 4W x 8’L. Please measure your space to be sure you can fit your desired number of tents!
Booking TWO WEEKS prior to delivery date is recommended (due to high request) but not required.
If full balance is not received ON TIME (5 days prior to event) event will be cancelled and result in a loss of deposit and will require a new deposit to reschedule as stated in our Terms and Conditions.
Last minute booking (Less than 5 days prior to event) is subject to availability and FULL PAYMENT must be received.

How often are supplies cleaned?

All mattresses, bedding, fabric and equipment is washed and sanitized before each event. All sheets are washed with sensitive and fragrance-free detergent as well as an anti-bacterial agent.

How is the bedding cleaned?

All bedding including, waterproof mattress protectors, sheets, and blankets are laundered after each use. Tent canopies and decorative pillows are spot cleaned and disinfected after each use. Breakfast trays, lanterns, and other accessories are disinfected after each use.

Can I change the date to an existing reservation?

The customer’s request may be granted if new date is available.
Any cancellations or changes must be discussed via email no later than 7 days from event.

Are there any terms and conditions to be aware of for the Playful Picnique?

We kindly ask that the following be kept in mind:
Decorative pillows should not be used to sleep on but rather placed to the side at night.
Avoid eating or drinking in tents.
Avoid messy crafting activities in the tents.
We love our fur friends but they can damage mattresses and decor, as well as cause allergy concerns for future party guests. Please avoid pets in tents.

Do I need to be present for setup and breakdown?

Yes, we require an adult to be present for setup and breakdown of the event. Also, please keep children from the area during set up and breakdown.

Can I request a custom Teepee Party?

Custom themed parties can be requested a minimum of 30 days in advance. Additional fees will apply for custom themed events.
Please contact us for more information.

Is there a damage deposit?

Yes. A damage deposit is a refundable fee that will be returned to you once we have inspected our equipment. If there is damage, an itemized price list will be sent to you. If there is any damage deposit money left over after damage fee’s, We will refund you the remaining.

Can I keep the teepee tents an extra night?

Yes, for a fee of $30 each teepee/per night subject to availability.
All party enhancement rental fees remain the same for additional nights.

Can the children eat in their tents?

Please avoid eating and drinking around the tents and linens. Please have children use the provided tray tables for food and drink.
We love animals but please keep them out of and from around tents air mattresses at all times. If interested, we offer a small tent for small dogs or cats, see our party enhancements for more information.
We request that there is absolutely no smoking in and around our equipment, it creates a fire hazard and to prevent our items from smelling like smoke.
If our equipment has a smoke odor, any structural damage, stains, animal hair or any damage that requires additional professional cleaning, it will result in additional fees.

Do you move the furniture?

No. The client must ensure that the sleepover area is free of furniture and is clean prior to our arrival. The area must be ready for the party set-up. Any delay in the start of the set-up may result in a waiting fee, as we are on a tight time schedule for other party set-ups.

Do the children require supervision?

The client is responsible to ensure care and safety of all children during the party/event.
Rent a Teepee is not responsible for the care and safety of the children and can not be held liable for any accidents or injury caused during the party/event.

What are Luxury Picnics?

These aren’t your typical picnics; we create an unforgettable personalized experience that is perfect to enjoy with your loved ones. Whether it’s for a date night, anniversary, a surprise proposal, or “just because”, now is the perfect time to connect with those who are important to you.

We love groups too! Planning a birthday? Throwing a shower? Hosting a bachelorette? We can work with you on creating a unique and memorable experience.

We offer complete picnic experiences that are unique with elegant décor, your choice of location, and extensive food & beverage selections.

Do you ship your rentals or am I able to pick them up?

We do have a DIY option that is cheaper and you just pay the delivery fee. You can also pick up our rentals with an extra secured 100% refundable deposit.